Boys & Girls Club of Dayton

 PRIMARY FUNCTION: The Individual Giving Manager is responsible for growing philanthropic support for the Boys & Girls Club of Dayton (BGCD) through cultivating, soliciting, and stewarding individual donors, alumni, and planned giving prospects. This position builds relationships across all stages of giving—from annual and mid-level donors to legacy and alumni supporters—ensuring a seamless and personalized donor experience. The Manager will also support grant efforts and coordinate closely with the Director of Resource Development and CEO to advance the Club’s mission and long-term sustainability. 

ESSENTIAL JOB RESPONSIBILITIES: 

Individual Giving 

• Develop and manage a portfolio of individual donors, with a focus on annual, mid-level, and leadership giving. 
• Implement an annual giving strategy that includes personalized outreach, donor retention, upgrades, and reactivation efforts. 
• Lead individual donor campaigns, including year-end appeals, special initiatives, and recurring giving programs. 
• Collaborate with the Marketing & Engagement Manager to develop donor-centered materials, appeals, and digital content. 
• Identify and cultivate new donor prospects through events, referrals, and community engagement. 
• Track donor activity, giving trends, and moves management progress using BGCD’s CRM (MyClubHub). 
• Collaborate with the CEO, Director of Resource Development, and Board Resource Development Committee to identify and cultivate individual and alumni prospects. 
• Analyze and segment BGCD’s donor database to inform cultivation strategies, and coordinate relationship-building efforts among Board and Resource Development Committee members. 

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Planned Giving 

• Develop and grow BGCD’s planned giving program to include bequests, estate gifts, and donor-advised fund opportunities. 
• In collaboration with the Marketing & Engagement Manager, create educational and marketing materials to promote planned giving options among supporters and alumni. 
• Collaborate with the CEO and Director of Resource Development to engage donors and advisors in legacy conversations. 
• Coordinate recognition and stewardship for planned giving donors, ensuring timely follow-up and ongoing communication. 
• Maintain accurate documentation of planned giving commitments and ensure confidentiality of donor records. 

Alumni Engagement 

• Develop, launch and manage BGCD’s Alumni Network to foster lifelong connections and encourage giving and advocacy. 
• Develop and execute strategies to engage alumni through communications, events, and volunteer opportunities. 
• Partner with Marketing & Engagement to highlight alumni stories and amplify their impact through social and digital channels. 
• Host alumni events, networking opportunities, and recognition moments that strengthen community ties. 
• Maintain a comprehensive alumni database, tracking engagement, volunteerism, and giving participation. 

Stewardship & Donor Relations 

• Ensure timely and personalized acknowledgment for all gifts, including letters, calls, and recognition posts. 
• Partner with the Marketing & Engagement team to produce donor impact reports and annual recognition materials. 
• Coordinate small stewardship events, donor tours, and appreciation experiences 
• Coordinate logistics for smaller and mission-based events such as Youth of the Year, holiday celebrations, and family engagement activities. 
• Coordinate guest lists, invitations, ticketing, and on-site event support to ensure exceptional guest experience. 

Grant Support 

• Research, draft, and report on small to mid-sized foundation and corporate grants (typically under $10,000). 
• Collaborate with program and finance staff to gather data, stories, and budgets for grant submissions. 
• Maintain a grant calendar and ensure timely submission of applications and reports. 
• Assist in tracking outcomes, success stories, and performance metrics for funder communications. 

RELATIONSHIPS: 

Internal: Collaborate closely with the CEO, Director of Resource Development, staff, volunteers, and Board members to support BGCD’s fundraising success and brand alignment. 

External: Maintain oral and/or written contact with donors, prospects and others for the purpose of investor cultivation, successful resource development, and raising the visibility and positive reputation of the BGCD. 3 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: 

Minimal physical effort required to sit, stand, bend, stoop, lift and walk. Maximum unassisted lift = 50lbs. Average lift less than 25lbs. Requires the ability to use a computer, various software and database programs, keyboard, calculator, and typical office machines. Requires traveling by car to Club facilities and community sites for meetings. 

SKILLS/KNOWLEDGE REQUIRED: 

• Bachelor’s degree in nonprofit management, communications, business, or related field required. 
• 3–5 years of experience in individual giving, alumni relations, or donor engagement (nonprofit preferred). 
• Demonstrated success in cultivating and soliciting individual donors and managing donor portfolios. 
• Knowledge of planned giving strategies and willingness to engage in legacy gift conversations. 
• Strong writing skills with experience in donor communications and grant writing. 
• Excellent interpersonal and relationship management skills across diverse constituencies. 
• Proficiency in donor databases, Microsoft Office Suite, and digital giving platforms. 
• Ability to manage multiple projects, deadlines, and donor touchpoints with precision and warmth. 
• Commitment to diversity, equity, inclusion, and youth empowerment consistent with BGCD’s mission. 

DISCLAIMER: 

The information presented indicates the general nature and level of work expected in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.